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Working With Children

Judo NSW Member Protection Information Officer

Kevin Lewis
M – 0414 906 591
E –

Judo NSW Member Protection Policy Adoption [Feb 2016]

Judo NSW has adopted the National Member Protection Policy (“policy”) formulated and implemented by the Judo Federation of Australia.

Judo NSW Member Protection Policy – Ver. 7 Dec 2015

All clubs and individual members affiliated with Judo NSW are bound by this policy.

As outlined in Section 2 of the policy:

“This Judo Federation of Australia National Member Protection Policy aims to assist the Judo Federation of Australia to uphold its core values and create a safe, fair and inclusive environment for everyone associated with our sport.  It sets out our commitment to ensure that every person bound by the policy is treated with respect and dignity and protected from discrimination, harassment and abuse. It also seeks to ensure that everyone involved in our sport is aware of their key legal and ethical rights and responsibilities, as well as the standards of behaviour expected of them.

The attachments to this policy describe the practical steps we will take to eliminate discrimination, harassment, child abuse and other forms of inappropriate behaviour from our sport.  As part of this commitment, the policy allows the Judo Federation of Australia to take disciplinary action against any person or organisation bound by this policy if they breach the policy.

This policy has been endorsed by the Judo Federation of Australia Board and has been incorporated into our By-laws. The policy starts from 1 December 2015 and will operate until replaced.”

If a matter relates to behaviour or an incident that occurred at the:

  • Club level, or involves people operating at the club level, then it should be reported to and handled by the relevant club in the first instance.
  • State level, or involves people operating at the state level, then it should be reported to and handled by the relevant state organisation in the first instance.
  • Only matters that relate to, or which occurred at, the national level, as well as serious unresolved cases referred from the state and club level, should be dealt with by the national body.

Where the policy mentions the “CEO (or the President in the absence of a CEO)” it refers to those positions in the relevant organisation at the appropriate level as outlined above.

The current policy and its attachments can also be obtained from:

Judo NSW Working With Children Check Process – Clubs, Coaches & Volunteer Process


The NSW Sporting Sector is currently being phased-in to the Working with Children Check system from 1 April 2015.The phase-in deadline for this sector is 31 March 2016.

Judo NSW Clubs (inlcuding Coaches and other Workers and Volunteers involved with Children) have obligations and actions that need to completed to ensure compliance with the current legislation and continued operation as a registered club with Judo NSW.

The following information is provided to assist with the process – Note that the Office of the Children’s Guardian (OCG) website is a great resource for the WWCC process with How to Videos, Factsheets, FAQs etc and it is only a click away…


Step 1 – Determine what Club/organisation structure you have and who appoints your coaches and other resources (as either paid employees or volunteers)

Judo NSW has developed a simple matrix to assist with this process.  The key is whether your club is a ‘legal entity’ and who is responsible for the appointment (employed &/or volunteer basis) of coaches and other resources working with children.




Need to Register as an Employer Organisation for the WWCCAppointed Coaches & Volunteers etc need to register their

WWCC with Judo NSW

Appointed Coaches & Volunteers etc

To complete and register their WWCC with their own Judo Club/Organisation

Judo NSW (State Sporting Organisation)





Applies to all Judo NSW appointed employees and volunteers (ie State Coaches & Managers, Junior Development Coaches, NCAS Coordinator etc)
Member Club of Judo NSW (no legal entity – ie common interest group or informal club structure)





Child related Coaches and Volunteers need to complete the WWCC and provide their Clearance Letter to Judo NSW
Judo NSW Member Club that is a ‘Legal Entity’ (Incorporated Body, Registered Business with ABN etc)





*optional to register with Judo NSW
Judo NSW Member Club that is affiliated with a ‘parent organisation’ – PCYC, RSL, University





The PCYC/RSL/Uni etc should register as the Employer Organisation.


*optional to register with Judo NSW


Note – Current advice from the OCG is that it is ‘optional’ for judo clubs operating as registered businesses or as part of ‘parent’ organisations to also provide employee and volunteer child related coaches and other resources WWCC Clearance Letters to Judo NSW for verification.  These organisations retain responsibility to register as Employer Organisations and to complete and verify checks for their child related employees and volunteers.


Step 2 – Register your Judo Club/Business as an Employer Organisation (if required)


Please refer to the attached ‘Information for Employers’ factsheet and guide [Information for Employers_Jan2015.pdf].


Employers must:

  • Register online with the new Working With Children Check:

Click on the following link to register as an Employer or

Click on the following video tutorial link to see the process

  • Verify every new paid employee online before hiring them (see part 7)
  • Verify current paid workers and all volunteers (new and current) online as they are phased in to the new Check (see phase in schedule at ANNEX A)
  • Ensure their own Working With Children Check is verified online by an appropriate person in the organisation (employers cannot self-verify)
  • Remove any barred or unauthorised person from child-related work (see part 10)


Step 3 – Register  for WWCC and provide the Clearance Letter to your Employer Organisation (if required)

Specifically, you will need to register and undertake a Working With Children Check before 31 March 2016.  This will involve online registration and then attendance at a NSW Service Centre with ID to complete the process.

Click on the following link to go online and to register for the WWC Check:

Click on the following link to watch a tutorial video to assist with the process

You will then need to provide/email your WWCC registration number to your Employer Organisation and or our Judo NSW Member Protection Information Officer so we can link your clearance to Judo NSW.


Need More Help

Once again we strongly recommend that you check out the Office of the Children’s Guardian website and online resources:

You can also contact Kevin Lewis – Judo NSW Member Protection Information Officer via or 0414 906 591.